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Agenda Item (IX-A-3)

Meeting4/18/2017 - Regular
Agenda ItemAdministrative Reports (IX-A-3)
SubjectSummer Workweek
Recommended ActionIt is recommended that the Board of Trustees approve the four-ten hour day workweek from June 12, 2017 through August 18, 2017 for Classified and Confidential support staff; contingent upon CSEA ratification.

Background Narrative:

In an effort to afford classified employees the opportunity to spend quality time with their families during the summer months, the District and CSEA have agreed to activate a four-ten workweek for 2017 summer, as described below:

1. The four-ten schedules will start June 12, 2017 and will end August 18, 2016.

2. Full-time classified employees who work Monday through Friday schedules will work ten (10) hours per day during the four (4) days Monday through Thursday of each week with the following exceptions:
a. Offices that are required to serve the needs of the District and/or the public Monday through Friday will provide staffing for the five (5) days.
b. For employees working schedules other than those noted in item #2 above, options for alternate work plans may be developed. The immediate supervisor shall schedule classified employees with input from the employees involved, and in consultation with CSEA. Such scheduling shall remain the same for the entire summer. Any exceptions will be approved and communicated by the appropriate President, Vice-President, Vice Chancellor or Chief of Staff to the immediate supervisor.
c. Those employees choosing not to participate in the alternate workweek schedule may be reassigned to an alternative work location if his/her regular work site is closed as a result of the summer schedule.

3. Part-time classified employees with supervisor approval may have their work hours adjusted to accommodate the four-ten summer workweek, but the total number of hours shall not increase the total number of hours worked in a week.

4. For the week of July 4, 2017, the District will revert back to a five-day, 40-hour workweek.

5. Except for the week of July 4, 2017, employees taking advantage of the alternate workweek summer schedule, all full-day absences (vacation, sick, bereavement, etc.) will be reported in increments of ten (10) hours, not to exceed forty (40) hours in a workweek.

6. Classified employees who do not wish to participate or be reassigned to an alternative work location during the four-ten hour day workweek have the option of using vacation, compensatory time off, or may request a reduced workload. All requests are subject to supervisory approval.

This schedule enables our valued classified employees the opportunity to exercise work-life balance during a time when families traditionally bond. The District supports the 4/10 schedule and asks you to approve the recommendation.
Prepared By: Terri Hampton, Vice Chancellor, HR and Employee Relations