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Agenda Item (IX-A-1)

Meeting4/18/2017 - Regular
Agenda ItemAdministrative Reports (IX-A-1)
SubjectAgreement for Employee Benefits Consulting Services with Keenan and Associates
Unrestricted General Fund and Self Insurance Fund
Recommended ActionIt is recommended that the Board of Trustees approve the Employee Benefit Consulting Services Agreement with Keenan and Associates from May 1, 2017 through April 30, 2020. Consulting service fees for the life of the service agreement are $340,849.92 in addition to administrative fees for the Keenan BenefitBridge online enrollment and eligibility system of $2.50 per employee per month.

Background Narrative:

In December 2016, the Riverside Community College District (RCCD) invited Requests for Proposals (RFP) for consideration in the selection of a health benefits consultant in conjunction with health and welfare benefits provided to approximately 1,200 employees and retirees. The health benefits consultant will conduct ongoing review and analysis of the design and performance of RCCD’s current benefit plans and provide analysis of available options and alternatives, as appropriate. This will include assessing rate structures, analyzing utilization of plans, evaluating and negotiating insurance renewals on RCCD’s behalf and reviewing claims experience to develop projected costs. The health benefits consultant will meet regularly with the Office of Human Resources and Employee Relations, the benefits committee, administrative staff and employees to provide information concerning developments and trends in employee benefits and new legislation that may affect the District’s Plans.

The District’s Benefits Committee, with representatives from all employee groups, screened RFP submittals, and unanimously recommended Keenan and Associates to the Chancellor. The Benefits Committee evaluated proposals on the basis of professional expertise, level of services, level of health plan development experience and cost factors, among other vendor criteria. Keenan & Associates has been dedicated to providing innovative insurance solutions for California public schools and community colleges since 1972 and has a local office in the Riverside area.

The agreement is attached for the Board’s review and consideration, it will extend the existing contract with Keenan and Associates for an additional three (3) years.

The monthly consulting services fees for the renewal term shall be as follows: May 1, 2017 through April 30, 2018 $9,281.16; May 1, 2018 through April 30, 2019 $9,467.00; and May 1, 2019 through April 30, 2020 $9,656.00.

Commencing May 1, 2017, administrative fees for the Keenan BenefitBridge online enrollment and eligibility system will be invoiced monthly at $2.50 per employee per month.
Prepared By: Terri Hampton, Vice Chancellor, HR and Employee Relations