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Agenda Item (IV-E-2)

Meeting9/4/2012 - Committee
Agenda ItemCommittee - Facilities (IV-E-2)
SubjectRetention Reduction for BEC, Inc. and Change Order 4 with Elljay Acoustics, Inc. for Nursing Science Building
Funding State Construction Act Funds and College Allocated Measure C Funds
Recommended ActionIt is recommended that the Board of Trustees approve (1) a retention reduction for BEC, Inc. from ten percent to five percent; and (2) release five percent of the current retention withheld for services rendered by BEC, Inc.; and (3) approve project Change Order No. 4 with Elljay Acoustics, Inc. in the amount totaling $30,602; and (4) approve the change order for Elljay Acoustics, Inc. in excess of ten percent by a total of $11,978.40.

Background Narrative:

Upon acceptable completion of over ninety-nine percent (99%) of the Nursing/Science Building project, prime contractor BEC, Inc. requests a reduction from ten percent to five percent of the retention withheld from their contract pursuant to Public Contract Code Section 9203(a). District staff confirms the quality of work is acceptable, and BEC, Inc. has made satisfactory progress to warrant a retention reduction, and recommends approval of this request.


Additionally, staff further requests approval of Change Order No. 4 with Elljay Acoustics, Inc. in the amount of $30,602, bringing Elljay Acoustics, Inc.’s total contract to $527,753, exceeding the allowable ten percent change order contingency by a total amount of $11,978.40. Changes were due to the emergent repair of unforeseen building system failures, as well as late-occurring Division of the State Architect (DSA) required change orders. A Change Order Summary is attached for the Board’s review and consideration.


Requested changes are within the project budget approved by the Board of Trustees, and will be paid from project contingency funds.
Prepared By: Cynthia Azari, President (Riverside)
 Orin Williams, Associate Vice Chancellor, Facilities Planning & Development